TURNER is a public relations and social media firm representing some of the world’s best hotels, destinations and lifestyle brands. The company’s HQ office is in Denver, CO, with additional offices in New York, NY, Miami, FL, Chicago, IL and Los Angeles, CA. We’re collectively passionate about what we do, we care deeply about our associates and we deliver best in class work for our clients.
-Ensure office has the needed services and equipment, including, but not limited to, package delivery, postage, courier and overnight delivery services
-Order office and kitchen supplies for Denver office; manage kitchen (coffee, dishwasher, refrigerator, etc.)
-Manage and ensure common areas in the office are organized and clean
-Coordinate meetings/events i.e. F&B, Skype, GoToMeeting, etc.
-Liaise with building manager when needed
-Liaise with internal IT contact when needed
-Order gifts/flowers for clients/employees (in compliance with company policies)
-Run errands for office as needed i.e., post office, Costco, gifts
-Manage travel calendar across offices
-Assist president with regular updates of admin docs i.e. org chart, onboarding kit, employee directory, weekly travel & client news email, quarterly meeting decks, etc.
-Assist in booking travel for staff and journalists; manage business rewards accounts, communicates with staff on travel policy
-Facilitate actions and internal communication for birthdays, anniversaries, client birthday reminders, weather closures/delays, time tracking guidelines, etc.
-Support CSO/SVP on agency award opportunities and submissions
-Maintain agency’s subscriptions/memberships
-Maintain agency’s contact database lists
-Assist CSO with RFP/new business submissions i.e. help put together checklist with due dates and team assignments, compile key sections from agency docs, manage timelines
-Serve on agency Recess committee helping to plan the team’s fun social activities, outings, potlucks
Expense Reporting/Billing Support:
-Manage approx. $20k per month on corporate AmEx for travel and office needs; reconcile AmEx monthly to ensure accuracy and assist NY admin on AmEx when needed
-Assist associates on expenses and expense questions as needed; handle expense reports for President, CSO, Billing Manager and select VPs
-Assist Billing Manager in resolving vendor inquiries if needed
-Send monthly service fee reports to account leadsReview and approve associate expense reports
-Assist Billing Manager with splitting FedEx/UPS/courier bills into client receipts
-Positive attitude; collaborative team player who takes pride serving as the center of our office
-Minimum of 3 years of professional experience
-Highly resourceful; strong research skills
-Experience in database management, reporting, tracking and archiving
-Text and photo layout experience using various programs; ideally familiar with Keynote and basic copy editing within InDesign
-Proficient in Word, and Excel; solid computer skills and quick to learn agency tools
-Solid writer with proper grammar and sentence structure; editing skills a bonus
-Experience handling expense reports and reconciliation of company credit card
-Excellent time management skills and proficient management of deadlines and schedules
-BA/BS in related fields
-0-5% travel required
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