Sector: Art and Design Public Relations Agency
Position Level: Senior
Education: 4-year degree
Position type: Full Time Permanent / 30 hours per week
Salary: $55,000
Blue Medium, a public relations firm specializing in visual arts and architecture and design, is seeking an Office Manager to work 30 hours per week from Monday through Friday on a flexible hybrid schedule with a minimum three days per week in our Chelsea office in New York City.
The candidate will assist the President with all administration of the office and staff, including managing human resource aspects such as PTO, health insurance, and contractor payroll management; maintaining the physical office space, including the ordering and maintenance of all supplies; and working with the financial controller on accounts payable and receivable. In addition, the candidate will be helping with vetting new business inquiries, drafting and tracking contracts, and monitoring/managing administrative company inboxes.
The candidate will also be responsible for scheduling appointments, overseeing the company calendar, coordinating domestic and international staff travel arrangements, maintaining the company Google Workspace, overseeing the database, and liaising with company vendors, including monitoring and maintaining office tech needs, social media platforms, and updating the company website. As such, a strong knowledge of Apple computers, Google Workspace, Microsoft Office 365, Airtable, Muck Rack, MailChimp, Wordpress, and digital media is required. Working knowledge of PEO (e.g. Justworks) or finance (e.g. Quickbooks) software is an advantage.
The ideal candidate should possess a Bachelor of Arts degree or similar, and possess the following skills: impeccable organization, strong writing abilities, and the capability to multi-task with exceptional attention to detail. Knowledge of small business operations is key to this position. A background and interest in contemporary art, architecture, and design is preferred, but not essential.
Salary commensurate with experience and in line with a 30-hour work week. Benefits include 100% company-paid health care coverage (including dental and vision), generous paid vacation policy including personal days/Summer Fridays, and a bonus plan based on company revenue and individual performance (eligible after six months of full-time employment).
The Office Manager reports to the President but works with other team members to ensure the smooth and efficient operations of the company. We value stability and long-term work relationships, and seek candidates whose professional goals align naturally with the agency values and those of its clients.
The starting salary is $55,000 per annum plus benefits and bonuses. A job and salary review is conducted after 3 months.
To apply, please send your resume and cover letter to: careers (at) bluemedium (dot) com no later than Monday, April 7. No phone calls please.
Blue Medium is an equal opportunity employer. We celebrate diversity both as a team and via our clients and are committed to creating an inclusive environment for all.
