PR Assistants at The Brand Agency service administrative support for client teams and accounts. As an integral part of the team, PR Assistants assist in day-to-day topline functions such as generating media and invite lists, producing recaps, tracking press, trafficking product samples and social media campaigns, and conducting market research. This ideal candidate will thrive in a fast-paced environment, have exceptional interpersonal and communication skills, be able to take on multiple tasks at once and present strong organizational skills. PR Assistants will also assist in social media production for The Brand Agency’s professional accounts, as well as new business development decks and proposals. This position will be based out of New York City and will report to our Director.
Essential Functions and Responsibilities
- Trafficking product samples to and from our office, editorial shoots and with celebrity stylists
- Conduct market research and media audits
- Conduct research for Senior Executive(s) to put together pitches
- Track social media accounts throughout a campaign
- Put together social media calendars every week for our business pages
- Capture and manage press clippings and servicing for clients – making sure to refresh constantly and set up the appropriate Google and Muckrack alerts
- Generate media lists
- Generate invite lists
- Prepare meeting agendas
- Put together end-of-project recap decks
- Put together monthly client reports and recaps
- Draft up case study language
- Lead/co-lead internship committee
- Assist in social media committee
- Assist in new business development committee
- Support accounts, which consist of press clips, media lists and research
- Schedule appointments for Senior Executive(s) and for team calls
- Create FedEx labels for clients, celebrities and influencers
- Secure calendar listings
- Manage all RSVPs for client events
- Download and capture all client assets to our shared drive
- Book travel for Senior Executive(s)
- Handle expenses
- Take notes on all calls and be prompt
- Other admin-related tasks
- BA/BS degree in related field
- Relevant internship or job experience in PR, Media, Marketing, Communication Studies or equivalent
- Thrive in a fast-paced environment
- Exceptional interpersonal and communication skills
- Superior attention to detail
- Maintain a high level of confidentiality of The Brand Agency and client-sensitive information
- Must demonstrate a positive attitude, able to handle self professionally in high-stress situations
- Must be able to juggle multiple priorities and tasks
- Enthusiastic, creative, and eager to learn
- Strong organizational and written skills
- Must be based in New York City and can commute to offices daily
- Available full-time
Preferred Qualifications
- Proficiency in Word, Excel, PowerPoint and Outlook
- Prior fashion internship experience within an agency
Work Requirements
- Need to work from the office three times a week and from home twice a week
- Need to travel to and from FedEx frequently
- Ability to work flexible shifts including afternoon and/or evenings
- Occasional travel requirements
Disclaimer
The above job description is meant to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
