Brand new event venue in Williamsburg, BK is seeking an Event Coordinator to support the Operations & Sales team with on-site event coordination as well as in-office event management & administrative duties. The ideal candidate will have at least 1-3 years of direct experience in the events industry with familiarity of various venues in the New York City market. Looking for someone with high organizational & communication skills, extreme attention to detail, and an entrepreneurial spirit that is excited about the opportunity to go above and beyond in providing exceptional service to clients in this one-of-a-kind venue. Must be able to juggle multiple priorities at once and must thrive in a fast-paced & ambiguous setting. The ideal candidate must be an ambitious team player with a calm & flexible approach to handling the pressure of ever-changing requests. This is an amazing opportunity for anyone interested in joining a business at the ground level who is passionate about a career in the NYC hospitality landscape!

Salary:

- $50k/base + opportunity to participate in the company bonus pool 

Responsibilities include, but not limited to:

Event Coordination 

- Serve as on-site contact during event days 

- Assist Operations & Sales Directors to execute events, establish priorities and deliver elements to clients in timely manner 

- Assist Operations & Sales Directors in managing events & sending reminders for repeating tasks that are necessary to make our events successful 

- Be proactive with ideas and creative solutions 

- Assist in running through all event hypotheticals to be prepared for all scenarios 

- Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity 

- Prioritize, manage and deliver responsibilities as assigned by Event Directors which may include: 

-- Maintenance of event documentation including staffing, event logistics, floor plans, BEOs & timelines 

-- Scheduling and confirmation of logistics with multiple vendors & in-house team prior to each event 

-- Creating post-event reports 

-- Sourcing vendors and management of suppliers for all aspects of events, bar & facilities-related needs 

Administrative 

- Input email contacts, vendors, phone and direct email leads into Tripleseat 

- Ensure all physical and electronic folders are organized for each event 

- Submit invoice & check requests for events & other miscellaneous needs 

- Monitor & assist with deposit & payment deadlines 

- Assist with creating SOPs, collateral, documents (internal & external), systems, online listings 

- Maintenance of website & online listings 

- Create Post-Event Reports 

- Pull custom Tripleseat Reports – including new leads, sales reports, financial reports, as well as custom reports by request from Sales Director and Event Manager 

Marketing/Social Media 

- Present ideas and photos related to social media objectives, and post photos when delegated and approved by Event Directors 

- Gather & update contact information from untapped markets & contact lists as designated by Sales Directors for customer database 

- Assist with graphic design for all collateral 

- Assist Sales Directors with marketing, outreach and business development strategies 

- Continuously look for ways to improve venue operations and promote brand 

- Keep up to date on the industry through websites and publications 

- Minimum of 1-3 years experience in events, planning and/or production within the hospitality or corporate landscapes 

- Ability to be on-site and perform under minimal supervision and work extended/irregular hours including nights, weekends and holidays 

- Highly professional written and oral communication skills required 

- Must be proficient in the following computer programs: Google Drive (gmail, calendar, docs & sheets, MS Outlook, MS Word, MS Excel & primary social media platforms 

- Experience with TripleSeat (or similar CRM software) a plus 

- Experience with Canva and/or Photoshop a plus 

- Excellent people management skills 

- Ability to prioritize and plan work activities & objectives 

- Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail 

- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers 

Due to a high volume of response only those who meet the above criteria will be contacted.