Location: New York, NY
Field: Media
Min. Experience: 1-2 year(s)
Basis: Full-time

Description:

PRIMARY FUNCTION/POSITION SUMMARY:

The Account Coordinator works in the fast-paced media relations department to support FITZ & CO’s network of international art world clients. Responsibilities include account planning and execution, active participation in client and team meetings, and the opportunity to attend and work at high-profile industry events.  Significant client-facing opportunities and exposure. 

ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following): 

Account Activities

- Work with the Media Relations Team across a range of accounts, overseeing organizational and logistical aspects, including press/client appointments

- Prepare agendas and summaries of client meetings Create weekly, monthly, and final activity reports Update database and mailing lists of media and art world contacts

- Organize and maintain client documents, images and captions, and press materials on server and FTP  

Media Monitoring and Reporting

- Oversee reading and tracking of coverage of clients and other relevant news stories in numerous online and print periodicals daily

- Oversee use of Google Alerts and other tools to track additional coverage

- Oversee scanning and formatting of press clippings for each client; finalize clippings and correct as necessary

- Report press coverage links and clips to clients daily/weekly

- Create and maintain detailed media reports for each client daily

- Create clip books of all media coverage, at close of projects

- Research new publications, new writers, and new tools for tracking coverage

- Research, capture, and update editorial calendars for key print publications

- Evaluate processes and search for more efficient systems for tracking media and reporting coverage to clients

- Organize and maintain library of print publications, archiving important print issues

- Manage detailed record of print and online subscriptions

Media Outreach

- Write pitches and conduct outreach to media, building relationships with writers, editors, and producers

- Make telephone calls to media, for both initial outreach and follow up

- Oversee frequent HTML e-mailings of press releases and other media materials

Internship Program

- Recruit, train, and manage interns

- Delegate select media relations and other administrative duties to interns as relevant and supervise

- Coordinate educational projects and workshops for interns

Events

- Work at client events, including assisting with client check-in, escorting photographers, liaising with media, and other client-facing responsibilities

KEY RELATIONSHIPS:

- Media Relations Team

- Clients: reporting daily/weekly, arranging meetings, and attending client meetings

- Media contacts: conducting outreach to place media coverage

SUPERVISORY RESPONSIBILITY: Manage intern recruitment, training, and day-to-day management  

WORKING CONDITIONS:

- Work is performed primarily in the FITZ & CO New York office, but also on site at client events both in and outside of New York when necessary

- Account Coordinator is required to be available often before and after company’s normal office hours (M-F, 10-6) and occasional weekends

- Must adopt and make daily use of office systems such as time tracking (Harvest) and CRM.

Requirements:

- College graduate with interest and 1-2 years of experience in public relations, communications, and/or fine arts

- Able to work independently and take on significant responsibility

- Strong written and verbal communications skills

- Excellent organizational skills

- Literacy in digital marketing and social media

- Detail-oriented and good at database management and data entry

- Technical skills: Mac-savvy, Word, Excel, Outlook, Photoshop, Powerpoint. Experience with Salesforce and Harvest a plus

- Experience with HTML templates and creating bulk email distributions a plus

- Fluency in foreign language a plus.

TO APPLY:   

Send cover letter and resume with “Account Coordinator - Media Relations” in the subject line to careers@fitzandco.art. No phone calls please. 



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