STAFFED INC is a New York City based Event Staffing Agency with national services + capabilities. We provide temporary staffing solutions (i.e. brand ambassadors, promotional models, hospitality staff, etc.) for both experiential and hospitality events. Our clients are major lifestyle brands and agencies with staffing needs across the country. Our core clients represent the beauty, fashion, luxury retail, sports, and culinary industries.
The Payroll & Bookkeeping Coordinator will be responsible for processing Payroll for all Corporate and Field employees, with additional responsibilities in bookkeeping and data entry. This role will work closely with the Talent Manager/Director and Accounting Manager.
Payroll:
- Prepare Payroll related reports
- Support all compliance, filing, reporting and audits
- Organize, collect and maintain employee data/personnel records
- Serve as the primary point of contact to research, resolve payroll issues
- Oversee, in partnership with Account Managers, all new hire paperwork
- Resolve employee concerns related to paychecks, deductions and/or taxes
- Maintain employee personnel files on a regular basis ensuring compliance with recordkeeping requirements
- Plan, develop, and implement policies and auditing procedures to ensure accurate and timely processing of payroll
- Manage the administration of payroll in compliance with FLSA wage and hour requirements on a bi-weekly basis for Corporate and Retail locations in multiple states via ADP
Bookkeeping:
- Support Accounting Department with data entry and reconciliation
- Assist with invoicing, bank, CC, expense recs, customer collections, financial record keeping and monthly reports
- Auditing, state forms of Unemployment, Statutory Rep communications for new States as needed, with additional ad hoc projects
- Bachelor’s degree in a related field and 3-5 years relevant experience
- Subject matter expert for Payroll, Benefits & HRIS
- Advanced Excel skills (i.e.: VLookups, Pivot Tables, Formulas, IF/THEN scenarios, etc.)
- Experience with heavy HRIS importing & exporting, data analysis
- Ability to conduct training sessions
- Excellent verbal and written communication skills
- Ability to build and maintain effective working relationships; excellent interpersonal skills; exceptional customer service skills
- Analytical and project management skills with a high attention to detail
- Strong organizational and time management skills
- Ability to manage multiple priorities, being a self-starter, creative thinker, organized, and able to produce high quality work
