The Corporation of the Fine Arts Museums is seeking a temporary Assistant Events Manager to join the Special Events Team.
The Fine Arts Museums of San Francisco, which comprises the de Young and Legion of Honor, is experiencing an exciting renaissance with several innovative and groundbreaking projects underway, including the launch of a Contemporary Arts program in 2017, the building of an interactive Children's Gallery in late 2018, and an institutional brand refresh in mid-2018. As the largest public arts institution in San Francisco, the Museums welcome more than 1.5 million visitors annually, present an ambitious schedule of more than 20 exhibitions per year, and house a world-class collection of 151,000 important artworks.
Fundraising efforts have also excelled in the past year, and the museums' events are a critical driver for this. Most recently, the museums have launched a domestic and international travel program, an events series for Contemporary Arts supporters, and an events series for a new premier level of annual giving, the Leadership Circle.
Reporting to the Director of Special Events, the temporary Assistant Events Manager, Special Events assists in the administrative coordination of cultivation, stewardship and fundraising events for major and prospective donors. The Special Events Associate primarily supports the various administrative and planning functions of the Fine Arts Museums' largest annual fundraising benefit, On The Edge, taking place on Friday, March 27, 2020. This Development Division position requires initiative, the ability to work in a fast-paced environment, collaborate, and communicate effectively with a wide range of FAMSF staff, vendors, and volunteers while producing accurate and highly detailed work.
Typical Duties & Responsibilities:
-Provides general administrative support to the entire Special Events team, mainly supporting the On The Edge team and event
-Manages the compilation and circulation of mailing lists for approval as needed
-Supports content development and assembly of materials as needed
-Tracks event RSVPs
-Oversees all calendar dates, meeting requests and event room space holds, and is responsible for updating these in a timely manner
-Manages check-in staff when necessary
-Corresponds between major donors and various museum departments
-Performs administrative duties relating to the aforementioned events as required
-Provides general administrative support with office functions, phone calls, and mail documentation
-Ability to write compelling, descriptive and concise copy for both print and on-line mediums.
-Executes post-event best practices including exporting of guest lists and arranging for thank-you gifts
-Excellent word processing and proofreading skills.
-Superior written, verbal and interpersonal communication skills to foster a collaborative and cooperative work environment and maintain good working relations at all organizational levels.
-Displays exceptional diplomacy and brings tact, maturity, and a professional attitude to challenging situations.
-Performs other duties or special projects as assigned
-Maintains regular and reliable attendance
-Bachelor's degree or higher, or equivalent combination of education and experience.
-Minimum of three years office experience and two year experience in special events, development, or a related field, preferably at a non-profit cultural institution.
-Requires excellent interpersonal manner and the ability to communicate information in a clear and concise way.
-Knowledge of Microsoft Office (Word, Excel, and Outlook) and G-Suite (Google Sheets, Docs, Slides). Donor database software experience a plus.
-Strong follow-through, problem-solving, and administrative skills.
-Ability to maintain the confidentiality of donor information, a professional demeanor, accuracy, and attention to detail.
-Experience working with major donors or clients and an understanding of major donor cultivation is required
-Ability to work some nights and weekends.
-This is a full-time 35-40hrs./week position, the hours are flexible.
Step 1 of the pay range for this position is $27.77 per hour.
This is a temporary position for approximately 4 months. There are no benefits associated with this role.