Ashlee Margolis, owner of The A List, a specialized communications agency, seeks a meticulous, hard-working and motivated assistant. Candidates must have excellent written and verbal communication skills and have the ability to keep up with an extremely busy, fast-paced office. Candidates must also have the ability to multi-task under pressure, as the position is challenging and high volume. Candidates will work independently as well as in teams, as the company is small and team members work together closely. Candidates must be willing to work late nights and weekends, and light travel may be involved. Most importantly, the right candidate will have the ability to wear multiple hats and should have an interest in working events.
RESPONSIBILITIES:
- Heavy scheduling
- Updating upcoming events list and distributing to the team each week
- Manage RSVPs
- Updating and sending status reports
- Assist with building invite lists
- Answer phones promptly and professionally
- Provide support to company owner, as well as entire team
- Book travel
- Organize team outings, birthdays, parties, volunteer opportunities
- Assist with event production and logistics
- Provide accounting support
- Provide outreach support
- Assist with creation of press materials
- Update web content and database
- Manage facilities (including cleaning, construction and maintenance)
- Restock office supplies as needed
- Check mail and collect bills, checks, etc. for business manager
- Track deliveries sent to owner
- Send owner’s packages
- 2 years full-time work experience
- 1 year agency experience
- Strong writing skills
- Strong organizational and research skills
- Self-starter
- Resourceful and strategic
- Ability to handle face-paced environment
- Strong attention to detail
- Positive Attitude
- Ability to handle confidential information
Email resumes to: Devin Duran <devin@thealist.us>
